Category Archives: Common Seal Singapore

How To- Correctly Use Sealing Wax and Common Seals

Laser Rubber Stamp

If you are interested in adding authenticity to your crafts or simply looking for a formal yet interesting way to stand out in corporate affairs, you can consider combining sealing wax with your common seals! There are some techniques that you will be required to use in order to flawlessly do so, so here is how you should go about achieving the perfect results:

A good recommendation when it comes to using sealing wax and common seals is not to directly apply it since there may be a high chance of ruining and staining the material it’s applied on. Especially when it comes to important documents- certain information could be stained and illegible. As an alternative, users are recommended to make a batch and adhere the seal to documents using glue when they need to use it.

To begin using sealing wax with common seals, you need to prepare other materials: Your common seals, wax candles, wax paper or aluminium foil, a spoon, glue pot, oil and heating (embossing) tools. Once you have prepared the materials, get started by spreading out your wax paper and making sure it’s even. Light your wax candle and hold it above the wax paper so that the melted wax pools on the material, make sure to hold at an angle and rotate so evenly melt it. You can also hold the wax candle over the spoon and control the wax pool directly before transferring to the wax paper.
Apply your common seal gently but firmly and hold it in place so that the wax can take on the shape of your common seal. Rock the common seal gently when removing and pull up vertically. An average wait time for heated wax to solidify is from an average of 30 to 45 seconds in total.

One of the best things about combining sealing wax and rubber stamps are that the the sealing wax can be reused and remelted so that the seal can be remade, thereby reducing the amount of waste.

If you have broken candles and bits of wax, use the glue pot and melt the sealing wax into the gluepot. Grease your spoon with vegetable oil and scoop up the melted wax before you transfer to the wax paper. Once you have done so, use your common seal. Make sure you smear the common seal with a tiny bit of oil before you apply it on the sealing wax pool. This is also a good time to add different effects by mingling ink into the wax so that the surface is even more decorative.

Combine Sealing Wax & Common Seals In 5 Steps

Combine Sealing Wax Common Seals
In situations where convenience is prioritised, the use of common seals has been combined with common seal stickers for fast and neat application. However, there are still a large amount of users who value aesthetical sense, and therefore opt to use the same old method of combining sealing wax with their common seals. Here’s how you can achieve an authentic design with sealing wax in just 5 steps:

  1. Preparation

For users who aren’t keen on direct application (since there is always a possibility that wax may ruin envelopes and stain important parchment), you can actually prepare the wax seals in advance. Here are some of the items you would need for the entire process so make sure to get them all ready before you begin: Cookie sheets or wax paper, glue, wax candles, oil (vegetable oil is the best recommendation), any form of additional embellishments, a spoon, glue pots or butane lighter or heating tool of choice. Once you have made the necessary preparations, you can continue onto the next step.

  1. Melting

To begin making the wax seal, you will be required to melt the wax. Prepare your wax paper and spread it out onto a flat surface so that there will be no uneven texture in your wax seals. Now you can choose two methods- Using either a lighter for direct application onto the wax paper or a glue pot.

For lighters, simply light your wax candle and hold it at an angle so that the melted wax will drip onto your wax paper. Make sure that your candle flames aren’t in direct contact with the melted wax and won’t be extinguished by it so that you can keep a steady stream. To melt the candle evenly,

  1. Additional embellishments

This step is optional but additional embellishments can be added to your wax seals for a customised touch. For example- ribbons or coloured ink embossing. This is highly recommended for design enthusiasts who wish to add on personal touches to their seals. While it’s not exactly the most practical, it could potentially be an opportunity to showcase your creativity and talent.

  1. Removal

Keep your common seal pressed in for about 30-45 seconds so that the wax puddle solidifies and keep a firm consistent pressure. Once the wax hardens, you can extract and pull your common seal away upwards as gently as possible. This will have successfully created the wax seal and you can repeat the same steps as many times as you want. Keep in mind that you may occasionally have to smear a thin layer of oil onto your common seal for easy removal.

Pocket Common Seals VS Desk Seals – Which Is Better?

Corporate Common Seal
The long debate between pocket common seals VS table seals has been one long discussed from a long period of time ago. Exactly which one is superior? How do you decide which one is better for you? Find out here.

Pocket common seals and table seals are both considered office supplies, both fulfilling the same objective in sealing and authorising legal corporation documents like deeds. With many similarities, it can be hard to discern between the two of them, but one can do so by considering these factors.

  1. Size

When it comes to size and weight, pocket common seals are often a lot lighter compared to their counterpart. The table seal, commonly known as desk seals, were made for more heavy duty work, and so are heavier and sturdier compared to pocket common seals. Pocket common seals is easier to carry around and transport even when outdoors so that’s one advantage.

  1. Shelf life

As a whole, desk seals are a lot more longer to sustain and keep compared to pocket common seals. If you are looking for value and long term use, then desk seals are ideal. So if you invest on desk seals and use it on a daily basis, it could be worth your investment. If you are working on limited funding, you can choose to get a pocket common seal. This allows you to get to your legal documents while still being able to cut down on expenditure. You can also store and replace parts of the pocket common seal if need be.

In conclusion, both pocket common seals and desk seals are both useful in different aspects. The deciding factor is on your frequency of use for yourself- are you working with common seals every day? Will you be required to travel elsewhere and affix your common seal? Do you find yourself using these seals often? If you have limited expenses but prefer travel friendly common seals, then pocket common seals would work for you. However, if you have limited expenses and rely on the use of common seals often, then a desk seal would be more suitable for you.

  1. Assembly

Assembly for both are similar. While desk seals are a lot bulkier compared to pocket common seals, their construct are similar with each other. Desk seals are easier to find and deliver already assembled whereas pocket common seals are easily assembled/disassembled.

  1. Production time

The manufacturing of a desk seal takes up 3-5 days on an average, from designing to actual manufacturing and delivery. Creating pocket common seals take a little less time since the materials used to create a pocket common seal is more manageable. Pocket common seals typically take up to 2-3 days from designing, customising and producing it.

Sealing Wax VS Common Seal Stickers- Which Is Better

Common Seal Sticker Document
Sealing wax and common seals stickers are used with common seals on legal documents. While users of sealing wax are dwindling, there are still others who prefer it over common seal stickers. So which one is better? We weigh it with these factors:

Authenticity

Sealing wax has been used from the past until today. In terms of authenticity, both sealing wax and common seal stickers work. However, if one were to count it based on how long it’s been a practice, sealing wax takes the lead. Sealing wax is more difficult to replicate since you are required to physically melt and drip the wax down and you cannot predict it’s flow.

Convenience

When it comes to convenience, common seal stickers are a lot more convenient and easier to use since you just need them and the common seal. Sealing wax requires more time since you need a lighter to melt the wax and allow it to drip enough onto the document to be sealed. You also need to carry around your common seal so it can be rather inconvenient if you have to travel.

Look

If you are someone who values the overall aesthetics of things, using sealing wax might be right up your alley since it closely resembles the old time practices of the past. It also casts a dramatic yet strong effect so it looks a lot more personal. Common seal stickers however, come in standard shapes and look mass produced.

Safety

The safety of your documents are important too. Sealing wax is a lot easier to open if you scrape the wax off. Alternatively, sealing wax is hard to cover up if the legal document has been opened so you can easily tell if it has. Common seal stickers however are difficult to peel off but they are also easier to replicate as long as you stick another above the broken one.

5 Popular Types of Common Seals

Common Seal Sticker Document
Common seals are an integral and necessary part of the office supplies you will find in a corporation. While they serve similar uses and functions, there are 5 types of common seals that you may or may not know about. And they are:

  1. Pocket Seals

Pocket seals are the most popular common seals used by corporations as they are favoured for their travel friendly nature and efficiency. You can assemble them quickly and use them just about anywhere to get a clean and clear embossed image. However, do note that because of it’s small size, the pocket seal can only accommodate a limited amount of material.

  1. Desk Embossing Seal, Short Reach

If you do not require to travel but are in a profession where you will need frequent embossing to authorise documents, then the desk embossing seal is for you. The desk embossing seal is a type of common seal for corporate users who are required to handle and emboss multiple quantities of material at each time.

  1. Desk Embossing Seal, Long Reach

Much like the short reach desk embossing seal, the long reach desk embossing seal is better suited for users who are required to handle a large volume of documents to be authorised. What is good about having a desk embossing seal with a longer reach is that it allows added depth, meaning to say you can make your impressions a lot deeper than a regular common seal.

  1. Notary Seal

A notary seal is a type of seal that is usually owned by local authority or a notary public- a legal public officer that serves in sectors like foreign/international affairs, estates and the like. The notary seal is an important seal and should only be used by the notary public for official acts.

  1. Logo Seal

Logo seals are a type of common seal where the focus is placed on embossing a company’s logo by way of authorising certain legal documents or procedures. This type of common seal is popular amongst many corporations as it is a quick and easy way of identification and can be used for multiple purposes, including branding.

These are the 5 types of common seals that are popular and constantly in demand. Do you know which type of common seal you are looking for? Hopefully knowing the different types can assist you in identifying your ideal common seal.

Common Seal Tips- Fixing Bad Impressions

Common Seal Sticker Document
While common seals make the task of embossing a lot easier, we are only human and therefore bad impressions can be a thing that occurs from time to time. It can be stressful, especially when that happens on an important document but don’t panic! The situation is salvageable, here is what you can do:

One thing you absolutely must remember is that any form of tampering on common seal impressions is not allowed, even when it’s done with good intentions. Don’t try to fill in the rest of the parts by impressing on the same spot or trying to fill it in with ink.

What you can do is to make a second new impression near the first with your common seal and make sure this one is clear this time round. Don’t try to overlay it with the first- any place near would be more appropriate as long as it will not be covering or interfering with any other text/image in your document. Ensure that this impression can be seen clearly and photocopied- if you can achieve that, then it will be fine.

In the event that there is no space left on the document, you can attach a second but complete piece of document with a complete impression of your common seal. Remember to cross out the incomplete impression and divert people’s attention to the complete one by including a clear call to action like “See Attached” or something similar.
Another recommendation is always that prevention and precaution is better than rectifying it. So take a little time and patience to do a test impression first before you perform the actual impression with your common seal. Make sure to shred the rough piece of paper with your common seal impression so no one can duplicate it!

These are the simple and straightforward methods in correcting a bad impression. You cannot make any physical changes to the original bad impression to correct it directly, but there are measures you can take to rectify it so you don’t have to go through the trouble of preparing the documents again when it is rejected.

Customise Your Own Common Seals In 5 Steps

Common Seal Sticker Document
  1. Select a common seal provider

There are countless of corporations offering rubber stamp and common seal services no matter where you reside. Technology has made access to these services easy as you can find details and information online. Consider what functions you require and what type of common seal would be ideal for you. Then examine the terms in the provider’s services: Do they offer delivery? How soon would you be getting the common seal? How much would they cause? Are there any additional fees for assembling or disassembling them?

  1. Design

Once you have found a suitable provider, the next step would be customising your own common seal. The providing company would usually have designers whom you can liaise with in terms of coming up with proposed templates and ideas for your common seals at an additional service charge.

But apart from so, there are also providers who allow clients the options of self-designing their own common seals. Like the 24 hour accessible common seal designing template here, which can actually enable you to get your design confirmed faster, speeding up the overall time your common seal will be ready. Make sure to also inquire how the process of amendment works if there is a possibility that you may need to edit some design aspects.

  1. Practice/Test

Don’t forget to test out your common seal to ensure that it’s fully functional! It wouldn’t hurt to practice a little until you get the hang of it as well so that you won’t have to go through the inconvenience of visiting again or having to call when there are problems.

There you have it- simple, relatively fuss free and made for your convenience! Don’t forget to get your own customised common seal today!

  1. Delivery

Check to see if there’s a delivery option available if you are pressed for time. To ensure the delivery process is a smooth one, you can ask the providers what methods of delivery are available and if they use the assistance of external delivery services. Sometimes it could be a lot more “worth-while” for self collection depending on the distance and time as well as charges.

Uses, Relevance & Importance of Common Seal for companies

Common Seal Sticker Document
A common seal, also known as the corporate seal, is used by companies in common law jurisdiction and the undertaking of official transactions. As such, common seals are known to issue a sense of security and authenticity to protect documents against forgery and show proof that the decision has been approved by the company.

The inclusion of a common seal on any document ascertains that the host company recognizes and supports the entire act and deed. The seal signifies that the entire company management is in agreement with the contract and all information entailed in the document.

More primary uses of a common seal includes:

• Deeds. They are mainly used on documents that are required to be executed as deeds. These deeds are executed under the corporation’s common seal as opposed to the simple contracts that can be considered legitimate and authentic with the use of the managers’ signatures.

• Some of the essential corporate documents, for instance, share certificates are in a majority of times issued under the company seal.

In the past, common seals were made using wax. The melted wax was used to make an impression on the relevant documents endorsing them as the official transactions of the company. On the other hand, the contemporary seals are indentations or impressions on the paper that serve the same purpose as the conventional seals. In some cases, a red wafer is used in the modern common seals to imitate the traditional red wax seals that were popular in the early 20th century.
The common seal has many uses and benefits when used on company documents. The main importance is that it makes the documents and deeds entirely authentic and authoritative. Moreover, the seal makes sure that the documents are not easily forged. Thus, it averts cases of fraud that arise from the quick and easy forgery of the managers’ signatures. Moreover, the seal is authorized for use by a limited number of employees in an organization.

Every seal company maker in Singapore strives relentlessly to make sure that the seals they make are professional and not easily forged. This quality makes the companies trust the seal makers for the production of reliable and effective common seals that service their purposes efficiently.

Additionally, the red wafer is used to make sure that the company seal is clearly visible on the photocopies of the original document. Each seal company maker in Singapore makes exemplary quality seals to create a clear and discernible embossed impression on the company documents.

In the present day, common seals are used as identification and for branding purposes. The primary components that a seal company maker in Singapore incorporates in the seal are: This quality makes the companies trust the seal makers for the production of reliable and effective common seals that service their purposes efficiently.
The client’s company name
Other additional information specifically requested for by the client for customization purposes.
The state and year of incorporation

All about Traditional Seal Embossers

Common Seal Sticker Document
The traditional seal embosser dates back to the Babylonian Empire of roughly 3200 BC. These seal embossers were adopted universally mainly for authenticating documents in England in the twelfth century. Most recently, it is common to see modern seal presses sitting in a courthouse, on a lawyer’s desk, County Clerk’s office, or post office. Because of ink stamps and electric seals, the conventional seal presses are quickly becoming outdated. Nonetheless, some institutions and/or individuals still use them. In some quarters, their relevance still remains the same.

Traditional seal embossers are decoratively attractive. Due to their scarce nature, conventional seal pressers have become collector’s items and true relics. They are not only decoratively attractive; these beautiful items are also historically significant.

Traditional seal embossers have a provenance that represents a certain time in history, a meticulous company or government agency in which they were utilised. The image appearing on a die represents a particular point in time that was highly significant in the past. The collecting world now fully appreciates these items for the role they played in history as well as their heritage.

Depositphotos_60382131
Then and now

Historically, common seals were the standard means through which companies would execute documents. They needed to be affixed to deeds. “Do i need to throw my seal away?” This is a common question among many people. No, throwing your seal away is not necessary. As much as companies no longer need seals to execute documents, they must continue utilizing common seals if their constitution mandates them to. Moreover, documents that are executed under a seal tend to be more readily accepted compared to those without. This is especially true in government agencies and overseas clients.

Use of common seals today

Today, corporations generally use corporate seals mainly for two reasons. These are:

Documents that need to be executed as deeds compared to simple contracts. These might be executed under a company’s common seal. Particular corporate documents, for instance, share certificates are issued often under a company seal.

In some countries, share certificates must be issued under a common seal. A perfect example of a country that requires this is India.

Common seals in Singapore are different but all perform the same basic function of embossing documents using your preferred text. Each of the different company seals brings with it pros and cons.

Some of the most common modern seal embossers include:

  • Hand held plier type common seal
  • Desk top plier common seal
  • Desktop cast aluminium common seal
  • Deluxe gold and black common seal
Is a corporate seal today’s requirement?

Even though official stock certificates and corporate seals were once needed for corporations, in most cases, they are no longer relevant or functional. Generally, states generally recognize the legal power of official stock certificates and corporate seals. Nonetheless, practicality coupled with modern technology has led to the reduction of these powers. Ultimately, official stock certificates and corporate seal might end up becoming a mere symbolic gesture by most corporations.

How to seal Legal documents with common seals?

Common Seal Sticker Document

When it comes to legal documents, there are a few things that distinguish them from other types of documents. One such thing is the common seal. The mark of the common seal is a legal mark that is used to signify that the document that it has been affixed upon is a valid legal and formal document, as well as a binding corporate act. Common seals have been in use for a couple of centuries now. In ancient civilizations, the seal was made from a specific type of wax, and then a ring belonging to a leader or someone in a position of power would be used to make an impression on that wax. The document upon which the impression was made was legally binding.

With the technological advancements that have occurred over the years, people have moved from using wax to using a type of stamp that embosses the company information on documents. The company seals usually carried more significance and weight than a signature from a representative from the company. Common seals have however reduced in their use in the recent years. Despite the reduction in the number of people who are using them, the company seal is still a legal requirement in various jurisdictions across the globe. Companies that are involved in the international exchange of goods and services are advised to have a common seal for their business. This is because the seal has an advantage over other types of signatures and marks in that it provides certain validity to the document in question.

Using an embosser is also very easy. To unlock the embosser, one just needs to squeeze it between their hands and to shift the lock to a down position. And then to change the seal, one just needs to press the bottom and upper plate together then remove the seal that was already there and follow the same process to place in a new one. And then to emboss the seal on any document, one just places the document to the right point where they want the imprint made, and just squeeze the embosser.

A common seal is easy to make. Especially here in Singapore, one can get a corporate seal done for them within three days. The period can even be reduced depending on the design, and the urgency demanded from the client.

All that one need to do is provide the common seal maker with a design of their desired corporate seal. Common seal makers in Singapore usually advise the clients to use the company’s software to design the seals. Once the company has their company seal, the seal can be used in the following ways:

-It can be used to act as a representation of approval on behalf of the corporation. This is to show that the document has been acknowledged, collectively agreed on and valid to the corporation.

-For authentication purposes. To ensure that there are no forged or tampered copies, legal documents can be imprinted with the common seal to show that they are the official copy.

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