Category Archives: Company Seal Singapore

Sealing Wax VS Common Seal Stickers- Which Is Better

Common Seal Sticker Document
Sealing wax and common seals stickers are used with common seals on legal documents. While users of sealing wax are dwindling, there are still others who prefer it over common seal stickers. So which one is better? We weigh it with these factors:

Authenticity

Sealing wax has been used from the past until today. In terms of authenticity, both sealing wax and common seal stickers work. However, if one were to count it based on how long it’s been a practice, sealing wax takes the lead. Sealing wax is more difficult to replicate since you are required to physically melt and drip the wax down and you cannot predict it’s flow.

Convenience

When it comes to convenience, common seal stickers are a lot more convenient and easier to use since you just need them and the common seal. Sealing wax requires more time since you need a lighter to melt the wax and allow it to drip enough onto the document to be sealed. You also need to carry around your common seal so it can be rather inconvenient if you have to travel.

Look

If you are someone who values the overall aesthetics of things, using sealing wax might be right up your alley since it closely resembles the old time practices of the past. It also casts a dramatic yet strong effect so it looks a lot more personal. Common seal stickers however, come in standard shapes and look mass produced.

Safety

The safety of your documents are important too. Sealing wax is a lot easier to open if you scrape the wax off. Alternatively, sealing wax is hard to cover up if the legal document has been opened so you can easily tell if it has. Common seal stickers however are difficult to peel off but they are also easier to replicate as long as you stick another above the broken one.

5 Popular Types of Common Seals

Common Seal Sticker Document
Common seals are an integral and necessary part of the office supplies you will find in a corporation. While they serve similar uses and functions, there are 5 types of common seals that you may or may not know about. And they are:

  1. Pocket Seals

Pocket seals are the most popular common seals used by corporations as they are favoured for their travel friendly nature and efficiency. You can assemble them quickly and use them just about anywhere to get a clean and clear embossed image. However, do note that because of it’s small size, the pocket seal can only accommodate a limited amount of material.

  1. Desk Embossing Seal, Short Reach

If you do not require to travel but are in a profession where you will need frequent embossing to authorise documents, then the desk embossing seal is for you. The desk embossing seal is a type of common seal for corporate users who are required to handle and emboss multiple quantities of material at each time.

  1. Desk Embossing Seal, Long Reach

Much like the short reach desk embossing seal, the long reach desk embossing seal is better suited for users who are required to handle a large volume of documents to be authorised. What is good about having a desk embossing seal with a longer reach is that it allows added depth, meaning to say you can make your impressions a lot deeper than a regular common seal.

  1. Notary Seal

A notary seal is a type of seal that is usually owned by local authority or a notary public- a legal public officer that serves in sectors like foreign/international affairs, estates and the like. The notary seal is an important seal and should only be used by the notary public for official acts.

  1. Logo Seal

Logo seals are a type of common seal where the focus is placed on embossing a company’s logo by way of authorising certain legal documents or procedures. This type of common seal is popular amongst many corporations as it is a quick and easy way of identification and can be used for multiple purposes, including branding.

These are the 5 types of common seals that are popular and constantly in demand. Do you know which type of common seal you are looking for? Hopefully knowing the different types can assist you in identifying your ideal common seal.

Common Seal Tips- Fixing Bad Impressions

Common Seal Sticker Document
While common seals make the task of embossing a lot easier, we are only human and therefore bad impressions can be a thing that occurs from time to time. It can be stressful, especially when that happens on an important document but don’t panic! The situation is salvageable, here is what you can do:

One thing you absolutely must remember is that any form of tampering on common seal impressions is not allowed, even when it’s done with good intentions. Don’t try to fill in the rest of the parts by impressing on the same spot or trying to fill it in with ink.

What you can do is to make a second new impression near the first with your common seal and make sure this one is clear this time round. Don’t try to overlay it with the first- any place near would be more appropriate as long as it will not be covering or interfering with any other text/image in your document. Ensure that this impression can be seen clearly and photocopied- if you can achieve that, then it will be fine.

In the event that there is no space left on the document, you can attach a second but complete piece of document with a complete impression of your common seal. Remember to cross out the incomplete impression and divert people’s attention to the complete one by including a clear call to action like “See Attached” or something similar.
Another recommendation is always that prevention and precaution is better than rectifying it. So take a little time and patience to do a test impression first before you perform the actual impression with your common seal. Make sure to shred the rough piece of paper with your common seal impression so no one can duplicate it!

These are the simple and straightforward methods in correcting a bad impression. You cannot make any physical changes to the original bad impression to correct it directly, but there are measures you can take to rectify it so you don’t have to go through the trouble of preparing the documents again when it is rejected.

Customise Your Own Common Seals In 5 Steps

Common Seal Sticker Document
  1. Select a common seal provider

There are countless of corporations offering rubber stamp and common seal services no matter where you reside. Technology has made access to these services easy as you can find details and information online. Consider what functions you require and what type of common seal would be ideal for you. Then examine the terms in the provider’s services: Do they offer delivery? How soon would you be getting the common seal? How much would they cause? Are there any additional fees for assembling or disassembling them?

  1. Design

Once you have found a suitable provider, the next step would be customising your own common seal. The providing company would usually have designers whom you can liaise with in terms of coming up with proposed templates and ideas for your common seals at an additional service charge.

But apart from so, there are also providers who allow clients the options of self-designing their own common seals. Like the 24 hour accessible common seal designing template here, which can actually enable you to get your design confirmed faster, speeding up the overall time your common seal will be ready. Make sure to also inquire how the process of amendment works if there is a possibility that you may need to edit some design aspects.

  1. Practice/Test

Don’t forget to test out your common seal to ensure that it’s fully functional! It wouldn’t hurt to practice a little until you get the hang of it as well so that you won’t have to go through the inconvenience of visiting again or having to call when there are problems.

There you have it- simple, relatively fuss free and made for your convenience! Don’t forget to get your own customised common seal today!

  1. Delivery

Check to see if there’s a delivery option available if you are pressed for time. To ensure the delivery process is a smooth one, you can ask the providers what methods of delivery are available and if they use the assistance of external delivery services. Sometimes it could be a lot more “worth-while” for self collection depending on the distance and time as well as charges.

How to Obtain a Company Seal for a Corporation

customised stamp
Most people have probably wondered about where corporations get those circular metallic seals, which they affix on documents to make them official. These metallic circular stamps are company seals that add authenticity and authority to corporate documents. Seals can be made from different materials to leave different impressions, depending on the requirements of every individual company. Older seals were made of wax, while newer seals leave an embossed impression on corporate papers. Newer seals generally don’t use any ink. Company seals are meant to contain the whole name of the company with their contact information. Traditionally, the seals were heavy and big, but in recent times, smaller seals have been developed with better technology. However, the prominence of the company seal has weakened over time, since most people accept signatures from high-level officials for authoritative purposes.

But company seals continue to remain fundamental to many corporations, especially in cases where signing authorities are absent or have other responsibilities. A company seal acts like the signature of the company, making its presence important even today. A company is legally considered as an artificial juridical person. Companies can enter into agreements or legal transactions by using their official signature, which happens to be the company seal.

How To Obtain a Company Seal?
As corporations are state institutions, they first require to be registered with the state they operate in. Registering with a state secretary should do just fine. Companies should then find a suitable company seal from a seal maker or office supply store. Company Stamp Singapore is a specialised company seal maker in Singapore that can help businesses and corporations choose their seal. Although a company files their own paperwork regarding their corporation with the state, they will not be provided with a company seal, since the seal is not a mandatory part of constituting a corporation.

How To Affix a Seal on a Document?

Affixing a seal on a document is an extremely simple process, since they operate in a way that’s similar to a stapler. Typically, a red sticker is placed on the document so that the seal can be affixed on it. This is not mandatory, but it ensures that the seal is properly visible in photocopies or scans of the document.

The company seal can be used on share certificates, loan documents, share transfer forms of other companies and important legal agreements. A board resolution has to be passed by most companies to authorise the affixation of a company seal before the seal can affix any document.

Companies will now have to design their seals. The seal should typically contain the entire company name and the contact information, preferably the phone number. Corporation symbol can be included on the seal.

Companies then have to choose a type of embosser. The retailer will offer a choice in designs. Companies should choose the design that is most suitable in terms of style, aesthetics, and build quality.

What is the heaviest paper weight that we can use the common seal on?

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Using 70 gsm (Fig. 1.1)
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Using 250 gsm (Fig 1.2)

Common Seal also known as Corporate Seal are used as an affirmation of deal and comes with a level of significant. Where else a signature authorized by any members of the company only signifies as an act that is carried out on behalf of the company and are limited under the law of Agency.

In order to present the significance as well as the importance of that particular document, common seal should be used. However, considering that it is usually important documents, these papers are usually heavier than the usual ones.

Generally, papers from 70gsm – 120gsm is the most applicable for a common seal. Anything that is above 120gsm would probably not work out.

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Here’s a small experiment on how it would turn out when common seals are being used in different gsm of papers.

According to the results, Fig. 1.1 and Fig 1.2 it shows an obvious results on how the thickness of the paper would affect the usage of the Common seal.

Why do we use a red sticker for common seal impressions?

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There are a couple of reasons why red stickers are used for common seal impressions.

Historically in law, a seal on any legal instrument including a contract which is made under seal have great legal effect recognized by the courts of common law jurisdictions. At that point of time, courts mostly used wax seals and wax would normally come in red. So traditionally, people have been seeing documents affixed with red wax seals and have passed on the perception that red seals is a sign of legally recognized document giving people a sense of assurance and security.

Because of such perception, we mostly see documents in Singapore such as school certificates, share certificates and deeds affixed with red stickers for common seal impressions. Stationery shops, bookstores or common seal suppliers generally order red seal stickers as it is more popular amongst their customers.

With the improvement in technology and in order to safe keep the legal documents more easily, many law firms and companies in Singapore have switched to using red stickers for the common seal impressions instead of wax seals. The red sticker is used to imitate wax seal impressions will allow the seal impressions to how better on photocopies.

There is also a price difference between red common seal stickers compared to gold and sliver ones. Gold and sliver common seal stickers are generally more costly compared to red common seal stickers because of higher material costs to make them.

In a way, the above reasons formed a habit amongst the suppliers and users to use red stickers for their common seal impressions compared to other sticker types.

How long does it take to make a common seal in Singapore?

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In Singapore, a common seal generally takes up to 4 days to make a one as it involves the common seal designer needing to email to the customer for company seal artwork approval. After customer have confirmed to the artwork, the designer will need to send to the production side to use laser cutter machines to engrave on the bronze plate. Once the engraving of the plates is done, we need to give at least 1 hour for the common seal bronze plates to cool down. That cooling down process is an important process in making to common seal in order to ensure alignment of the bronze plates correctly aligned before applying permanent adhesive on the bronze plates to affix on metal holders.

companystamp

There are some common seal makers in Singapore capable of making common seals within 1 working day but charges could go as high as $198. That is the fastest collection time available in Singapore. Comparing the time taken to make self inking rubber stamps and common seal, self inking rubber stamps only takes 30 minutes to make one. Reason being, rubber stamp machinery can manufactures the rubber stamp within 15 minutes after customers approves to the artwork for self inking rubber stamp fabrication.

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A common seal is not used in daily business operations as common seal is only used on share certificates and deeds mainly legal documents whereas a self inking stamp is in many kinds of paperwork for a business. With greater demand of self ink rubber stamps, manufacturers have therefore designed rubber stamp machines to allow a shorter lead time to make 1 self ink rubber stamps.

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